Office Procedures - MCQ from Study Material (Basic) - LDCE Mock Test

Office procedures form the foundation for efficient and transparent administration in any organization. They standardize day-to-day tasks, ensure compliance with regulations, and help maintain proper records, which is crucial for effective management and service delivery. This guide offers practical insights into the structured processes, record-keeping, and best practices essential for smooth office operations.

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Office Procedures

1 / 28

Which of the following activities is NOT part of the definition of records management provided in the source material?

Recording

Weeding out

Creation

Retention

2 / 28

In the procedure for recording a file, what should the dealing hand do with superfluous papers like routine slips and reminders?

Mark them as 'Not for Indexing'

Move them to the end of the file

Remove and destroy them

Archive them in a separate folder

3 / 28

When a representative from the UPSC is associated with a Departmental Promotion Committee (DPC), what role do they play?

They act as a member with one vote

They provide advice which is non-binding

They act as an observer only

They act as the chairman of the DPC

4 / 28

An establishment plans to engage 65 contract labourers. What would be the registration fee payable?

Rs. 600/-

Rs. 150/-

Rs. 300/-

Rs. 75/-

5 / 28

What is the purpose of a 'Precedent Book' in a section?

To maintain a schedule of record retention for different subjects

To track the movement of current files

To keep a note of important rulings and decisions for future reference

To list all files transferred to the record room

6 / 28

For how long are recorded files supposed to be kept in the concerned section before they are transferred to the departmental record room?

Until they are due for their first review

Not more than one year

For three years

Permanently, unless requisitioned

7 / 28

How frequently does the Screening Committee for the Assured Career Progression (ACP) scheme meet to consider cases?

Twice a year, on 1st January and 1st July

Whenever a sufficient number of cases accumulate

Quarterly, at the beginning of each quarter

Once a year, on 1st April

8 / 28

Under what specific circumstance should the findings of a DPC, kept in a sealed cover, be acted upon?

If the employee is given a minor penalty

After the employee completes their period of suspension

If the appointing authority disagrees with the charges

Only if the employee is fully exonerated

9 / 28

For a promotion based on the non-selection method, what is the size of the 'Zone of Consideration'?

Five times the number of vacancies

Three times the number of vacancies

Two times the number of vacancies plus four

Equal to the number of vacancies

10 / 28

Who is authorized to issue a service certificate (Form XV) to a contract labourer?

The Principal Employer

The Licencing Officer

The authorized representative of the Principal Employer

The Contractor

11 / 28

If a contractor employs 80 labourers, by which day after the end of the wage period must the wages be paid?

On the last working day of the month

Before the expiry of the 3rd day

Before the expiry of the 10th day

Before the expiry of the 7th day

12 / 28

According to the source, a contract where a principal employer engages labours on a job contract directly is described as which type of contract?

Genuine contract

Service contract

Direct contract

Sham contract

13 / 28

The ACP scheme assures a minimum of how many financial upgradations to an individual during their service career?

Two

As many as required to reach the next grade

Three

One

14 / 28

The Assured Career Progression (ACP) Scheme, introduced based on the 5th Pay Commission, is NOT applicable to which group of officers?

Group-A officers

Group-B officers

Group-D employees

Group-C employees

15 / 28

Under normal conditions, what is the validity period of the proceedings of a Departmental Promotion Committee (DPC)?

Until all vacancies are filled

One year

Six months

18 months

16 / 28

What is the benchmark grading required for promotion from a Group-B post to a Group-A post?

Good

Fit

Outstanding

Very Good

17 / 28

Which of the following security classifications is defined as information whose unauthorized disclosure would 'endanger national security' or 'cause serious injury to the interests or prestige of the nation'?

Personal - Not for publication

Confidential

Top Secret

Secret

18 / 28

After how many years of its life is a Class 'A' file reviewed in consultation with the National Archives of India?

10 years

25 years

15 years

50 years

19 / 28

At which stage of records management are files typically indexed?

At the time of their recording

When the file is first opened

During the annual review process

Just before being sent to the National Archives

20 / 28

What is the maximum retention period for a file classified as 'Class C'?

Not exceeding 10 years

25 years

Permanently

5 years

21 / 28

In the context of records management, which classification is assigned to files that need to be kept permanently but are not required to be microfilmed?

Class 'B'

Class 'D'

Class 'C'

Class 'A'

22 / 28

How frequently is a principal employer of a registered establishment required to send an annual return in Form XXV?

Half-yearly

Only upon request by the licencing officer

Annually

Quarterly

23 / 28

What are the restricted working hours for female contract labourers as per the regulations?

Before 7 a.m. and after 8 p.m.

During any night shift between 10 p.m. and 6 a.m.

Before 5 a.m. and after 6 p.m.

Before 6 a.m. and after 7 p.m.

24 / 28

During the disbursement of wages by a contractor, whose presence is required to ensure proper payment?

The Assistant Labour Commissioner

A senior contract labourer as a witness

An authorized representative of the principal employer

A representative from the contractor's bank

25 / 28

If a contractor employs one hundred or more contract labourers, what specific welfare facility must they provide and maintain?

Separate rest rooms for male and female workers

Drinking water and toilets

One or more canteens

First Aid facilities

26 / 28

What is the standard validity period for a licence obtained by a contractor under the Contract Labour Act?

Six months

One year

Two years

The duration of the contract

27 / 28

Under the Contract Labour Act, who is responsible for obtaining a licence to engage 20 or more labourers?

The Assistant Labour Commissioner

The Principal Employer

Both the Principal Employer and the Contractor jointly

The Contractor

28 / 28

According to the Contract Labour Act, what is the minimum number of workmen that must be employed as contract labour for the Act to be applicable to an establishment?

100 or more

50 or more

10 or more

20 or more

Your score is

The average score is 35%

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Office Procedures – MCQ from Study Material (Basic)

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